The Problem

Right Now, You Are the General Contractor.

A vacant unit needs cleaning, painting, drywall, carpet, repairs and a final inspection. In many buildings that means several separate vendors — each with its own schedule, its own lead time, its own invoice, and its own definition of “done.”

So you sequence them. You follow up on the ones who do not arrive. You settle the question of who damaged what. Every handoff between vendors is time the unit spends vacant for reasons that have nothing to do with the condition of the unit. That is not a vendor problem. That is a structure problem.

• Multiple Vendors Per UnitEach handoff introduces a new lead time, a new point of failure, and a new question about who caused the damage the next trade found.
• The Calendar, Not the QualityThe fragmented model rarely fails on workmanship. It fails on schedule. The coordination cost between vendors is absorbed by your on-site team and paid for in vacant days.
• Multiple Invoices for One UnitSeparate scopes to approve, separate invoices to code, and a certificate of insurance to collect from each vendor. Accounts payable feels the fragmentation as much as leasing does.

Documentation

Work You Can Review, Not Just Approve.

Maximus uses structured internal workflows and digital tools to coordinate scheduling, service documentation, quality control and billing. The result is a service record you can review — attendance, condition, completion and invoice, held against the same property file.

• Documented AttendanceScheduled crews and porters check in and out through our field system, so attendance on contracted routes is reported to you as a record rather than assumed from an invoice.
• Photographic DocumentationCondition and completion photographs are filed against the unit record where the scope calls for them, so questions about pre-existing damage are settled from documentation rather than from recollection.
• Supervisor Review and Corrective Follow-UpCompleted work is reviewed against the approved scope by a supervisor. Items that do not meet the standard generate a corrective follow-up before the work is reported as complete.
• Completion Report Before the InvoiceYou receive the completion documentation first. The invoice follows, referencing the estimate you approved in writing.
• One Scope, One Schedule, One InvoiceVendor fragmentation is your problem to endure and our problem to solve. Integration is not a convenience here — integration is the product.